When will my scholarship be posted? Invoiced?
If it has been over 3 weeks since the donor actually mailed the check please confirm with the donor the address it was sent to and verify if the check has been cashed. If the check has been cashed please contact us- a copy of the front and back of the check might be needed to research the payment. Also please check that you meet the stipulations of the donor and are registered for the term of which the scholarship is to be applied.
For invoiced scholarships, invoices to providers will not go out until after the end of the Add/Drop period for that particular semester. The donor will then submit payment for the funds, typically via check. However, do note that if the donor fails to pay the invoice by the end of the (semester/academic year) the funds will be charged back to the student account and the student will be responsible.
If the scholarship provider does not want to wait until the end of the Add/Drop period to get an invoice they will need to request a copy of the student account inquiry/bill from the student to use instead. Scholarships of this type will not be credited via invoice even with the paperwork.
Scholarships will post after course registration and tuition charges post to the student account for the semester. Based on the scholarship donor stipulations, be aware some scholarships may not post until a specific registration status is met (e.g., a scholarship that requires a student to have registered full-time: 12+ credit hours).
Do I have to register for a specific number of credits? What happens if my enrollment changes?
Unless otherwise stated from the scholarship provider we will post scholarships after the student is registered for at least 6 undergraduate credits for that particular semester (Fall/Spring). If the student is less than 6 undergraduate credit hours, typically we will need notification from the scholarship provider (typically a written statement/email) in order to post funds.
At the time of initial application/crediting of the scholarship to the student account, installment loan companies Texas the University will verify that the student is enrolled for the current academic term. However, once a scholarship has been credited to the student’s account, the student’s enrollment status is not monitored for compliance with any restrictions. After the scholarship has been credited, the scholarship provider is responsible for contacting the student for proof of enrollment and for recovering any funds from the student which may not be allowable under the conditions of its scholarship program.
If a student does not attend at all for the academic year the funds will be returned back to the scholarship provider at the end of the academic year or earlier with notification.
What if my scholarship check is late? What if I transfer?
If a student is expecting funds that have not arrived yet the student will need to pay their portion of the bill minus the scholarship amount for that particular term (noting if the check will be split). If the funds are not enough to cover the remaining balance or the funds do not come in a timely manner (before the end of the term/registration blocks) the student will be responsible for covering that remaining balance.
We cannot send the funds directly to another school for students attending a different institution for part of the academic year. The student may have the scholarship sent back to the scholarship provider and have the provider send a new check to the new institution. Alternatively on request, the scholarship can be credited to the student account here. If a refund is subsequently generated the student would be responsible for paying the other institution using any refund money on the student account.
Outside scholarships can have an impact on a student’s financial aid package. If a student is receiving an outside scholarship, he/she will need to report that information to the Office of Student Financial Aid.
As mentioned in the previous questions, scholarship checks over $1000 that did not include the specific terms in which to apply the scholarship shall be split in half over the Fall and Spring semesters.